Presenting Your Work
Evie by Micael Elrod, 2021 Exhibiting Artist, Fabric, acrylic, thread, fabric pastel on canvas
Document Like a Pro: Capture & Catalog Your Art
Learn how to photograph your work with clarity, keep your records organized, and protect your creative rights—because great documentation is the first step toward great opportunities.
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Use natural light when possible or two soft light sources to reduce shadows.
Neutral background, straight-on angles, and tripod use for consistency.
Avoid filters—strive for true-to-life colors.
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Create a system like Lastname_Title_Year_Medium.jpg.
Keep originals in a separate folder; only edit copies.
Back up files using external drives or cloud storage.
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Maintain a record of:
Title
Date
Dimensions
Medium
Exhibition history / Collections
Consider a spreadsheet or database for easy search.
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Basics of copyright: the moment your artwork is created, you hold copyright.
Adding a copyright notice © Name Year.
Protecting your work online (low-resolution uploads, watermarking if needed).
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Free or low-cost photo editing: GIMP, Snapseed, Canva.
Inventory templates: Google Sheets, Airtable, or Artwork Archive.
Guides: Connect with Art’s DOCUMENTING ARTWORK: DO IT ONCE, DO IT RIGHT, USE IT EVERYWHERE, and Creative Capital resources.
Art Documentation Practice
Put your documentation skills into action! Choose 2–3 pieces of your artwork and photograph them using the tips from this module. Then, practice labeling and cataloging each piece with title, medium, dimensions, and date. This real-life, hands-on exercise will help you create accurate, professional records that are ready to share or archive.
Your Checklist:
I photographed at least 2 artworks with good lighting and background.
I used a consistent file naming format.
I recorded title, date, medium, and dimensions.
I archived originals and edited versions separately.
I backed up my files.
Tips for Artists
With consistent documentation practices, you’ll be ready for exhibitions, portfolios, and opportunities as they arise.